Purchasing Assistant

About the position

The position involves assisting in monitoring inventory and purchasing from an assigned vendor listing. The role requires loading part numbers and ensuring that pricing is loaded correctly, as well as monitoring daily reports to ensure inventory sufficiency. The individual will assist the team with inventory and vendor issues and questions, and work closely with the Accounting department to resolve vendor pricing and quantity discrepancies. Additionally, the role includes collaborating with the branches receiving team on shortages, overages, and incorrect shipments, and ensuring that vendor pricing costs are accurate while being aware of any special pricing breaks or deals. The position also requires effective communication and participation in intercompany communications using Microsoft Teams, maintaining organized files, and adhering to procedures and processes for assigned duties. Flexibility is essential, including the willingness to work overtime and take on new responsibilities as departmental needs change.

Responsibilities

• Assists in monitoring inventory and purchasing from assigned vendor listing.
• Loads part numbers and ensures pricing is loaded correctly.
• Monitor daily reports to ensure inventory is sufficient.
• Assist team with inventory/vendor issues and questions.
• Assist Accounting with vendor pricing/quantity/pricing discrepancies.
• Work with branches receiving team on shortages/overages/incorrect shipments.
• Work with Vendors and ensure pricing costs are accurate and awareness of any special pricing breaks and/or deals.
• Responsible for communicating, participating, and reviewing intercompany communications using Microsoft Teams via company computer, Honeywell, and/or app.
• Maintain neat and organized files.
• Maintain procedures and process for duties as assigned.
• Willingness to be flexible, including working overtime, and performing responsibilities not specifically identified in the job description and assuming new responsibilities as the department’s needs change.

Requirements

• Strong problem solving, communication, and interpersonal skills to work effectively with diverse people and cross-functional teams.
• Analytical approach to work and time management skills.
• Familiar with Microsoft Suite.
• Must be a team player and motivated to learn with strong desire to take on a new challenge.