Receptionist- Office Services Administrator

Full-time - Entry Level

Minneapolis, MN

About the position

The Receptionist - Office Services Representative will provide administrative, reception, and clerical support across multiple business functions including management, client solutions, marketing and project support. This position will be responsible for general office and administrative support including, but not limited to: office supplies, answering phone calls, event support, greeting visitors, ordering meals, booking travel, office technology, mail/shipping, coordinating with building management, printing, and support for marketing and client solutions. All activities will be performed in support of the strategy, vision and values of JE Dunn.

Responsibilities

• Partner and interact with office services vendors, including cleaning services, coffee service, Federal Express, etc.
• Coordinate 3rd party printing needs.
• Monitor and work with vendors to ensure copier/printer maintenance and paper supply.
• Demonstrates commitment to the highest standards of customer satisfaction.
• Solicits and applies feedback to improve quality and service.
• Conference room configuration set up.
• Performs administrative support tasks for a variety of internal functions such as filing, printing, data entry, mailing, distributing mail and documents.
• Works with client solutions and other teams as requested to support presentations, travel, events/meetings, ordering meals, data entry, and supporting expense reporting.
• Assists with planning and executing company events, employee activities, campaigns, and sponsorships.
• Maintain inventory and stocking of supplies for the office, break room, copy room, and conference rooms.
• Presence at front desk as needed to greet and direct clients, vendors & visitors.
• Schedule appointments, updates calendars, and books travel as requested.
• Manages and distribute incoming calls and location calendar.
• Support JE Dunn's internship program and career fairs through coordination and planning as directed.
• Assures tidiness and organization of common spaces within the office.
• Coordinate with building management to ensure a safe, secure, and well-maintained office space.
• Coordinate with building management regarding system functionality and staff access to office, parking, gym, rooftop deck, and other amenities.

Requirements

• High School Diploma or GED (Required)
• 0-2 years receptionist or administrative support experience (Required)
• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Organizational skills
• Proficiency in MS Office
• Ability to maintain confidential information
• Ability to build relationships and collaborate within a team, internally and externally

Benefits

• Base compensation for the Receptionist role in Minneapolis, MN is between $48,000 and $60,000, depending on experience.
• Eligible to receive a target bonus based on both individual and company performance.