Remote Personal Assistant - Entry Level

Full-time - Entry Level

Chicago, IL

About the position

As a Remote Personal Assistant - Entry Level at EcoWay Voyagers, you'll provide comprehensive support to our executive team and assist with various administrative tasks to ensure efficient operations and excellent service delivery. Working remotely, you'll play a crucial role in managing schedules, coordinating meetings, handling correspondence, and facilitating travel arrangements, all while promoting sustainability and eco-friendly practices.

Responsibilities

• Organizing and maintaining schedules for executives, including scheduling appointments, coordinating meetings, and managing travel itineraries.
• Handling email correspondence, drafting responses, and managing communication channels to ensure timely and effective interactions with clients, partners, and team members.
• Assisting with travel arrangements, including booking flights, accommodations, transportation, and activities, while prioritizing eco-friendly options and sustainability criteria.
• Maintaining accurate and organized records of meetings, appointments, travel arrangements, and other administrative tasks using our internal systems and software.
• Managing and prioritizing tasks, deadlines, and projects to ensure that deliverables are completed efficiently and on time.
• Conducting research on various topics, including travel destinations, industry trends, and sustainability initiatives, to support decision-making and planning.
• Providing general administrative support to the executive team, including preparing documents, coordinating logistics for events or meetings, and handling ad-hoc tasks as needed.

Requirements

• Strong organizational abilities to manage schedules, prioritize tasks, and coordinate logistics efficiently.
• Excellent communication skills, both verbal and written, to interact with executives, clients, partners, and team members professionally and effectively.
• Comfortable using email, calendar software, project management tools, and other digital platforms to perform administrative tasks and support executive functions.
• Meticulous attention to detail to ensure accuracy in scheduling, documentation, and correspondence.
• Strong problem-solving skills with the ability to anticipate issues, find solutions, and handle challenges independently.
• Ability to handle sensitive information with confidentiality and discretion, maintaining a high level of professionalism at all times.
• Ability to adapt to changing priorities, handle multiple tasks simultaneously, and thrive in a fast-paced, remote work environment.

Benefits

• Remote Work Flexibility: Enjoy the convenience and flexibility of working from home, allowing for a better work-life balance and eliminating the need for commuting.
• Professional Development: Opportunities for learning and growth, including exposure to executive-level tasks and responsibilities, and access to training resources and development programs.
• Positive Work Environment: Join a supportive team of professionals who are passionate about sustainable travel and making a positive impact on the world.
• Impactful Work: Contribute to the promotion of responsible tourism and environmental conservation by facilitating eco-friendly travel arrangements and supporting sustainability initiatives.
• Competitive Compensation: Receive a competitive salary with potential performance-based bonuses and incentives.
• Benefits Package: Access to company benefits such as health insurance, retirement plans, and other employee perks.
• Career Advancement: Opportunities for career advancement within the company as you demonstrate proficiency and contribute to the success of our team.