School Administrative Secretary, Capt James E Daly Jr. ES, 8 hours/ 12-Month, Ad close 07/17/24

Montgomery County Public Schools - Germantown, MD

Full-time - Entry Level

Germantown, MD

Educational Services

About the position

The School Administrative Secretary at Capt James E Daly Jr. Elementary School plays a crucial role in managing the operations of the school's administrative and main offices. Under the direction of the principal, the secretary supervises and oversees the office staff, ensuring that all administrative activities are conducted in accordance with established policies and procedures. This position requires making decisions regarding office routines and procedures, performing complex tasks, and leading and training other office staff. The secretary also provides essential support to the principal's administrative duties, which includes first-line response, scheduling, and managing correspondence. A critical aspect of this role is reviewing all outgoing correspondence for accuracy in format, spelling, punctuation, and grammar before it is submitted for the principal's signature. The incumbent will interact with various stakeholders within the school community and the broader school system, making effective communication and interpersonal skills vital for success in this position. In addition to managing daily office operations, the School Administrative Secretary is expected to handle multiple tasks simultaneously while maintaining a high level of professionalism and discretion. The role demands a thorough knowledge of modern office practices, office management, and standard record-keeping procedures. The secretary must also possess strong computer skills, including proficiency in word processing, spreadsheets, and financial record systems. The ability to maintain confidentiality and prepare reports from operating records is essential. The position requires excellent problem-solving, organizational, and communication skills, as well as a commitment to supporting students and the school community. The secretary must demonstrate sound judgment and discretion in applying and interpreting school policies and procedures, ensuring that the office runs smoothly and efficiently.

Responsibilities

• Supervise and manage the operations of the school's administrative and main offices.
• Ensure that school office and related administrative activities are conducted in accordance with established policies and procedures.
• Make decisions involving office routine and procedures.
• Perform complex tasks and lead and train other office staff.
• Provide support to the principal's administrative duties, including first-line response, scheduling, and correspondence.
• Review all outgoing correspondence for format, spelling, punctuation, and grammar before submission for the principal's signature.
• Interact with all aspects of the school community and the school system.

Requirements

• High School or GED diploma required; Associate's degree preferred.
• Minimum five years of progressively more responsible experience, with three years in a school secretary I/II class in a school setting.
• Training in personal computing sufficient to perform complex word processing tasks and a working knowledge of spreadsheets and databases.
• Thorough knowledge of modern office practices and procedures, office management, and standard records procedures.
• Proficiency in business English and computer knowledge.

Nice-to-haves

• Experience in a school setting as a secretary or administrative assistant.
• Familiarity with the Supporting Services Professional Growth System (SSPGS).