School Secretary - MMS

Unclassified - Hinesville, GA

Full-time

Hinesville, GA

About the position

The School Secretary at Midway Middle School plays a crucial role in ensuring the efficient operation of the school office, which is vital for supporting the educational process. This position requires a proactive individual who can manage various administrative tasks while maintaining a welcoming environment for students, parents, and visitors. The School Secretary will be responsible for greeting visitors, answering phone calls, and assisting students and parents with their inquiries. Additionally, the role involves maintaining student records, managing mail distribution, and overseeing inventory lists, all of which contribute to the smooth functioning of the school office. The School Secretary will also serve as the primary contact for the student information system, specifically PowerSchool, ensuring that all data is accurately entered and maintained. This position demands excellent communication skills, both verbal and written, as well as a strong understanding of office procedures and the ability to work collaboratively with other professionals in the school environment. The successful candidate will be expected to perform routine office tasks efficiently and effectively, adapting to the dynamic needs of a busy school office. In addition to the core responsibilities, the School Secretary may be assigned other tasks by the Principal or Superintendent of Schools, demonstrating flexibility and a willingness to support the overall mission of the school. Regular attendance and punctuality are essential, as the role is integral to the daily operations of the school.

Responsibilities

• Prompt and regular attendance.
• Greets all visitors courteously, determines their needs and directs them to the proper person.
• Answers telephone calls and assists students and parents as needed.
• Maintains student sign in and out records.
• Maintains computer entry needs.
• Receives, sorts, and distributes mail.
• Maintains various inventory lists as needed.
• Serves as student information system (PowerSchool) person.
• Performs usual office routines and practices associated with a busy, productive office environment.
• Performs such other tasks and assumes such other responsibilities assigned by the supervisor or Superintendent of Schools.
• Assists with other duties as needed.

Requirements

• High School diploma or equivalent required.
• Two years of college preferred.
• Secretarial skills.
• Proficient knowledge of Microsoft Office.
• Knowledge and experience in basic office procedures and small office equipment.
• Excellent communication and telephone etiquette.
• Ability to work successfully with other professionals.