Seasonal Office Administrator

- Entry Level

Charlotte, NC

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 22 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio. Join Aprio's Business Operations team and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for a Seasonal Office Administrator to join their dynamic team.

Responsibilities

• Assemble printed returns
• Prepare & send out organizers
• Scan, upload, maintain storage & return of client docs
• Prepare mail, FedEx & courier packages
• IRS certified mail/Maintain log
• Greet clients & visitors/monitor front
• Answer phones
• Sort/scan/distribute incoming mail
• Maintain electronic/paper filing systems for client records & office docs
• Assist with scanning of client & firm docs
• Engagement letters/paper extensions/paper returns
• Order busy season meals/set up/clean up
• Input client data, organize/archive client files, assist in prepping tax-related forms/docs
• Monitor email inbox for copy, binding and mailing requests
• Retrieve mail/packages & deliver to receptionist
• Check mail stops & process outgoing mail
• Process FedEx packages
• Take certified mail to post office
• Take mail & FedEx to mailroom

Requirements

• Must be able to work onsite via our Charlotte, NC office Monday-Friday.
• High school diploma
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in basic computer applications such as MS Office (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.

Benefits

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave - coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options