Second Secretary

About the position

The second secretary is responsible for providing secretarial support services to the principal and head secretary. This position requires regular on-time and in-person attendance, and involves various tasks that support the building administrator and the school environment.

Responsibilities

• Assist with the scheduling of appointments and maintain calendar for building administrator
• Assist the building administrator with various tasks including message handling, written communications, answering mail, filing, and scheduling
• Assist with recording all student daily attendance when required
• Assist with the recording of student data information in school file and files for pupil personnel as they enroll or drop
• Maintain the computerized student information system
• Process and deliver bank deposits
• Receive and send school records
• Assist with attendance when required
• Work with scan sheets for report cards, coordinate distribution, etc.
• Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperative ways
• Perform other duties as assigned

Requirements

• High School Diploma or equivalent
• One year of successful previous secretarial experience
• Demonstrated ability to work well with others
• Experience working with computers
• Excellent attendance and punctuality
• Good time management and organizational skills
• Good public relations, professional and courteous conversation skills with school customers: students, parents, teachers and community
• Excellent grammar and communication skills (verbal and written)
• Demonstrated ability to participate as a member of the team
• Demonstrated ability to work in a diverse environment