Secretary 3, Guidance Office - August 2024 Rate $20.00/Hour

$41,600 - $66,560/Yr

Omaha Public Schools - Omaha, NE

Full-time - Entry Level

Omaha, NE

Educational Services

About the position

The Secretary 3 position in the High School Guidance Office at Omaha Public Schools is a full-time role starting in August 2024. This position requires a high school diploma or equivalent and previous office experience. The successful candidate will demonstrate proficiency in keyboarding and recordkeeping, as well as knowledge of office equipment and various District software systems. The role demands a willingness to take initiative and work independently, along with the ability to communicate effectively with students, staff, and the public with tact, courtesy, and sensitivity. Professionalism, excellent attendance, and a strong work ethic are essential attributes for this position. The Secretary will be responsible for maintaining strict confidentiality and will need to possess good proofreading skills, exceptional organizational abilities, and the capacity to multi-task effectively. The work schedule consists of 202 days over a 10-month period, with hours set at 8.0 hours per day from Monday to Friday. The Secretary will report directly to the Building Principal and will be expected to perform various administrative tasks, including answering phones, directing calls, and typing correspondence for counselors. Additionally, the Secretary will assist in coordinating special service programs and managing student cumulative folders. The role may also involve accepting additional duties as assigned by the Guidance Director. Overall, this position plays a crucial role in supporting the guidance office's operations and ensuring effective communication within the school community.

Responsibilities

• Answer phones and direct calls where needed
• Proficiency of District software Infinite Campus to obtain records
• Type correspondence for counselors and others as assigned
• Help coordinate special service programs
• Assist with student cumulative folders
• Accept additional duties as assigned by the Guidance Director

Requirements

• High School diploma or equivalent
• Previous office experience
• Proficient keyboarding skills
• Proficient recordkeeping skills
• Knowledge of office equipment
• Knowledge and proficiency of various District software systems
• Willingness to take initiative and work independently
• Ability to communicate with all students, staff and various publics with tact, courtesy and sensitivity
• Demonstrates professionalism
• Above average attendance and prior work record
• Excellent communication skills, oral and written
• Exceptional organizational skills, detail-oriented
• Ability to collect, alphabetize and file
• Proper grammar and English usage
• Excellent human relations skills to establish and maintain positive working relationships and interpersonal skills
• Ability to maintain strict confidentiality
• Ability to take accurate messages
• Good proofreading skills
• Ability to multi-task