East Whittier City School District - Los Angeles, CA
posted 5 months ago
The Secretary II position is a vital role within the East Whittier City School District, designed to provide specialized and responsible clerical and secretarial functions under general supervision. This position is essential in relieving the supervisor of clerical details and performing routine administrative aide functions. The Secretary II will serve as a personal secretary to a full-time administrator, functioning as an office management aide, and will be responsible for a variety of tasks that ensure the smooth operation of the office. The role involves reviewing and screening incoming correspondence and communications directed to the supervisor, referring specific communications to appropriate staff members for data gathering or responses. The Secretary II will also plan follow-up activities to ensure timelines are met and prepare correspondence to school administrators. Additionally, the position requires responding to inquiries from office visitors and telephone contacts, thus acting as a key point of contact for the office. A significant part of the job includes preparing input data for a computerized record management system, utilizing output reports for office operations, and maintaining thorough knowledge of all operational procedures. The Secretary II will compose routine correspondence, devise forms for data compilation, and coordinate the posting of information to records and files that hold legal, administrative, or confidential significance. The role also demands specialized clerical work involving the analysis of various materials, establishing and maintaining comprehensive files, and preparing indices and cross-reference files. The Secretary II will initiate and receive various telephone and personal contacts from District employees and the public, ensuring effective communication and support for the work unit.