Secretary II - Maintenance & Operations (7679)

Fairfield

Full-time

Food Services and Drinking Places

About the position

The Secretary II position in the Maintenance & Operations department is a vital role within the Fairfield-Suisun Unified School District, designed to support an administrative official by managing a variety of clerical and administrative tasks. This position operates under general supervision, which means that while the secretary will have autonomy in their daily tasks, they will also be guided by the administrative official to ensure alignment with district goals and objectives. The role is essential in maintaining the efficiency of the office, allowing the administrative official to focus on higher-level responsibilities by relieving them of various clerical duties. In this role, the Secretary II will be responsible for performing a wide range of difficult and responsible clerical and stenographic work. This includes managing correspondence, scheduling appointments, maintaining records, and preparing reports. The secretary will also be expected to handle sensitive information with discretion and confidentiality, as they will often be the first point of contact for both internal and external stakeholders. The position requires a high level of organization, attention to detail, and the ability to prioritize tasks effectively in a fast-paced environment. Additionally, the Secretary II will be required to assist in various administrative projects and may be called upon to support other departments as needed. This role is not only about managing paperwork but also about contributing to a positive and productive work environment that supports the educational mission of the district. The ideal candidate will possess strong communication skills, both written and verbal, and will be comfortable using various office software and technology to enhance productivity.

Responsibilities

• Act as secretary to an administrative official in the district office.
• Relieve the administrative official of clerical and administrative details.
• Perform a wide variety of difficult and responsible clerical and stenographic work.
• Manage correspondence and scheduling for the administrative official.
• Maintain records and prepare reports as required.
• Handle sensitive information with discretion and confidentiality.
• Assist in various administrative projects and support other departments as needed.

Requirements

• Experience in a clerical or administrative support role.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in office software and technology.

Nice-to-haves

• Experience in an educational setting or school district.
• Familiarity with district policies and procedures.

Benefits

• Equal opportunity employer with a commitment to diversity and inclusion.