Secretary III UCHC ADTC

Rütgers Ag - Woodbridge Township, NJ

Full-time - Entry Level

Woodbridge Township, NJ

501-1,000 employees

About the position

University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff. We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments. We Care. We Teach. We Heal. We Improve. Rutgers University Correctional Health Care (UCHC) is seeking a Secretary III for the Adult Diagnostic Treatment Center located in Avenel, New Jersey. The primary purpose of the Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program. This role requires the use of computer software skills to prepare various business correspondence, reports, charts, tables, and forms. The Secretary III will maintain sign-in sheets and logs, navigate various internet-based systems for procurement, and assist with performance improvement measures including program performance processes. The position demands maturity and discretion in handling patient-sensitive information, along with excellent written and oral communication skills, as the duties require interaction with a variety of employees, university staff, clients, and external entities. Duties include providing word processing and typing skills in preparation of various correspondence and reports, completing appropriate internal paperwork required by the Unit, Department of Corrections, and UCHC, and maintaining an accurate data and filing system to meet the needs of the unit. The Secretary III will also demonstrate knowledge of Banner and Procurement policies and procedures while providing general office clerical support to maintain routine functions of the Unit and Department of Corrections.

Responsibilities

• Provide word processing and typing skills in preparation of various correspondence and reports.
• Complete appropriate internal paperwork (paper or electronic) required by Unit, Department of Corrections and UCHC.
• Maintain an accurate data and filing system to meet the needs of the unit.
• Demonstrate knowledge of Banner and Procurement policies and procedures.
• Provide general office clerical support maintaining routine functions of the Unit and Department of Corrections.

Requirements

• Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.
• An additional year of experience is required in lieu of the secretarial program.
• Excellent writing, organizational and communication skills are a must.
• Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel.
• College credits may be substituted on a year-for-year basis for secretarial experience, with a maximum of sixty (60) credits substitutable for two (2) years of secretarial experience.
• Valid Driver's License and must possess own vehicle or alternative means of transportation.

Nice-to-haves

• Experience in a correctional health care environment.
• Familiarity with healthcare-related administrative processes.

Benefits

• Comprehensive benefit program including health insurance, retirement plans, and paid time off.