Secretary, Senior (11 months) (2024-2025)

Livingston Parish Public Schools - Livingston, LA

Full-time - Entry Level

Livingston, LA

Educational Services

About the position

The Senior Secretary position at Sebastian River Middle is a critical role that involves performing skilled secretarial duties with a high degree of accuracy. The individual in this position will be responsible for creating an efficient and effective school office environment. This includes managing various office tasks, maintaining communication with staff and constituents, and ensuring that all office operations run smoothly. The role requires a strong understanding of computer software, office equipment, and office practices and procedures, as well as knowledge of School Board policies relevant to the job functions. The Senior Secretary will be expected to communicate effectively both orally and in writing, demonstrating the ability to compose correspondence and prepare reports in a clear and articulate manner. Scheduling time, establishing priorities, and working efficiently are essential skills for this position. The ability to promote a harmonious atmosphere within the office and to handle constituents' problems, concerns, and emotional distress with sensitivity and tact is also crucial. The role requires answering the telephone in a professional and courteous manner and handling sensitive information with confidentiality. Additionally, the Senior Secretary should be proactive, taking the initiative to begin projects without supervision.

Responsibilities

• Perform skilled secretarial duties with accuracy.
• Assist in creating an efficient and effective school office environment.
• Manage office tasks and maintain communication with staff and constituents.
• Compose correspondence and prepare reports in an articulate manner.
• Schedule time and establish priorities to work efficiently.
• Promote a harmonious atmosphere and smooth flow of business.
• Handle constituents' problems and concerns with sensitivity and tact.
• Answer the telephone in a professional and courteous manner.
• Handle sensitive information with confidentiality.
• Take initiative to begin projects without supervision.

Requirements

• High school diploma or equivalent.
• Three (3) years successful secretarial/clerical experience.
• Competency in language and mathematics, with a minimum score of 80% on a screening test.
• Typing proficiency of 50 words per minute.
• Computer proficiency.
• Satisfactory criminal background check and drug screening.