Secretary

$50,000 - $60,000/Yr

Bern Township, Berks County - Fleetwood, PA

Full-time - Entry Level

Fleetwood, PA

About the position

The Secretary position at Bern Township is a full-time role focused on providing exceptional administrative support within a busy office environment. The ideal candidate will be detail-oriented, organized, and possess strong communication skills, with a professional demeanor. This role involves a variety of clerical and accounting duties, including customer service, bookkeeping, and managing office supplies, while also offering opportunities for growth and advancement within the organization.

Responsibilities

• Provide exceptional customer service as the first point of contact, both in person and in writing.
• Open the office daily, greet visitors, and manage a multi-line phone system.
• Handle email and regular mail, shipments, building permit applications, and land development applications.
• Prepare letters, reports, financial data, meeting minutes, and similar materials, ensuring accuracy and proper formatting.
• Assist administration and the Chief of Police with daily operational tasks.
• Establish and maintain a record-keeping system for files, contacts, permits, and sewage enforcement.
• Oversee office equipment and supplies, initiating requisitions to replenish inventory.
• Exhibit a professional demeanor and maintain a neat work area with a focus on confidentiality.

Requirements

• High school diploma or equivalent.
• Demonstrated administrative office experience and computer proficiency in Microsoft Office products: Word, Excel.
• Ability to type 40 - 60 wpm or greater.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Exceptional written and verbal communication skills.
• Ability to multitask and manage time wisely.
• Valid Driver's License required; must meet township insurability standards.

Nice-to-haves

• Experience in local government operations.
• Experience in refining and developing processes.
• Bookkeeping experience.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
• Vacation, personal and sick leave benefits
• Pension plan
• Ten Paid Holidays
• Longevity benefits
• 457(b) retirement investment
• Team environment atmosphere