Senior Administrative Specialist - CE

University Of West Florida • Pensacola, FL

429d • $64,480 - $93,600 • Onsite

About The Position

The Senior Administrative Specialist at the University of West Florida plays a crucial role in providing comprehensive administrative support to the Continuing Education (CE) Leadership. This position requires a high level of discretion, professionalism, and effective organizational skills to manage a variety of tasks that support CE initiatives and university policies. The specialist serves as a liaison between CE and various university departments, ensuring smooth communication and collaboration.

Requirements

• High School diploma or equivalent required.
• Strong organizational skills and ability to manage competing priorities.
• Experience in administrative support roles, preferably in an educational setting.
• Proficiency in using administrative software and tools, including jira ticket systems.

Nice To Haves

• Experience with Human Resources processes and documentation.
• Familiarity with university policies and procedures.
• Ability to provide insights for process improvements.

Responsibilities

• Assist CE Leadership with multi-faceted administrative duties on a daily basis.
• Serve as a liaison between Continuing Education and various university personnel.
• Provide assistance and support for Continuing Education initiatives.
• Interpret and implement university and CE policies and procedures.
• Manage hiring tasks and pay processing for staff, adjuncts, instructors, and faculty.
• Utilize the Continuing Education jira ticket system to stay organized and keep others informed of work progress.
• Manage departmental calendars and schedule meetings.
• Prepare meeting agendas and carry out CE DisRep responsibilities.
• Serve as a backup for CE procurement and purchasing needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Broadcasting and Content Providers
• Education Level: No Education Listed