Senior Event Executive, Driving Programs (Luxury Automotive Client)

About the position

Octagon is looking for a Senior Event Executive to coordinate multiple elements for a large-scale national driving program for a luxury automotive client, traveling to different markets for multiple events across the country. The program will showcase the full line of the luxury automotive client's vehicles through a combination of professional driving instruction on closed courses, and test drives on local routes. Events will take place from March - November annually, on weekdays and weekends; travel days as well as off days are built into the schedule. The position will require travel, including working non-traditional hours during weekends, nights, and holidays, and may include assisting with the transport of the vehicle fleet. The right candidate will be able to work collaboratively and will interact with various internal divisions, client partners/vendors, and consumers. We are looking for someone who is highly collaborative, a self-starter, and confident taking the lead and voicing their opinions and ideas. Strong team dynamics skills and excellent interpersonal skills are required for this position.

Responsibilities

• Plan and implement day-to-day operations of national driving program while serving as a main point of contact for venues, vendors, guests, partners and limited term employees
• Own the schedule and direct communications with venues about event needs and requirements for activation
• Communicate clearly and optimally with clients, vendors, venues, and partners
• Work closely with the core team in planning and implementing key program elements
• Assist in the management of event trainees including staff schedules, expenses, and payroll
• Own finance paperwork and documentation (e.g. creation of POs and adding new venues as vendors into our systems)
• Assist with upkeep of fleet vehicles
• Schedule, train, and lead event product specialist teams
• Develop program guides and training materials for staff and program partners
• Develop key client relationships and be responsible for execution upon deliverables
• Support analysis and assessment of all program vendors
• Serve as program lead onsite at select events
• Other related duties as assigned

Requirements

• A passion for and expertise in sports, entertainment, gaming, music and/or celebrity culture
• 3+ years of agency/client experience
• Automotive industry and/or mobile tour experience would be a plus
• Ability to maintain relationships with multiple internal/external partners (e.g. venues, vendors, suppliers, etc.)
• Effective leadership skills to lead and mentor full-time and limited-term program staff
• Excellent project management skills with the ability to manage strict timelines, work under pressure, and manage budgets through reconciliation
• Strong communication, writing, and client service skills
• Excellent organizational skills, attention to detail and the ability to multi-task
• Proficiency with Microsoft Office Suite
• Valid driver's license and clean driving record
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

Benefits

• Unlimited PTO policy
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options
• Pet Insurance
• Generous Family and Parental Leave Policy (12 weeks)
• Access to our parent company (IPG) Savings plan (401K program) with company match
• Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA)
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs