About the position
At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists. Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world including Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine. We support clients ranging from the U.S. Government to large bilateral and multilateral donors. The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) is responsible for leading the U.S. Department of Defense's efforts related to various critical areas. To accomplish this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.
Responsibilities
- Provide administrative support for OUSD (A&S).
- Maintain assigned Outlook and portal calendars for numerous departments/divisions.
- Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
- Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
- Answer the telephone and refer the calls to the appropriate individuals within the office.
- Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
- Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts.
- Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.
Requirements
- Must have active Top Secret security clearance with SCI eligibility.
- Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government.
- Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required.
- Must have excellent written, oral, and interpersonal communication skills.
- Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
- Must have the flexibility and ability to prioritize tasks according to senior staff requirements.
- Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
- Must be a true team player who maintains a positive attitude in a dynamic environment.
- Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
- Must be able to create and foster a cooperative work environment.
- Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities.
Nice-to-haves
- A bachelor's degree from an accredited college/university.
