Senior Executive Administrative Assistant

Full-time - Senior

Ames, IA

About the position

Iowa State University and the Office of the Senior Vice President and Provost (SVPP) invite applicants to apply to serve as the Executive Administrative Assistant to the SVPP. In this integral role, you will contribute to and strive to enhance interoffice working relationships to support strong, positive, and collaborative interactions among all members of the university. In this senior level administrative role, we hope you’ll bring your strong attention to detail and organizational skills. This role requires flexibility, agility, and critical thinking skills. Ideal candidates will have former experience in a similar setting and a strong project management and event planning background.

Responsibilities

• Maintain strict confidentiality and discretion
• Manage and triage incoming communications and appointment requests
• Oversee arrangements and serve as the event management for the SVPP’s meetings and other functions
• Provide staff support for committees chaired by the SVPP
• Draft and manage correspondence and reports and prepare information for the SVPP’s daily activities
• Manage the SVPP’s calendar including prioritization of events and reschedules
• Manage travel arrangements for the SVPP and other authorized external guests and maintain travel files
• Purchase and manage office equipment inventory for office and other units within scope
• Hire, train, and supervise student employee(s)

Requirements

• Bachelor’s degree
• 5 years of related experience

Nice-to-haves

• Direct experience in a complex administrative setting providing support to a senior administrator
• Proficient calendar management/scheduling experience, including travel and expense coordination
• Experience working with highly confidential information protected by federal law, state law, and/or organizational policy
• Experience with software programs such as Microsoft Office Suite
• Familiarity and/or knowledge of the organization of Iowa State University

Benefits

• Comprehensive health and work-life benefits, including medical and dental
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program