Senior Executive Assistant to the Chief Marketing Officer, Workday

Pleasanton, CA

About the position

We are looking for an experienced, highly-organized, detail-oriented Senior Executive Assistant that thrives in a fast-moving, collaborative environment. The primary role will be to provide administrative support to the Chief Marketing Officer, as well as participate as a collaborative business partner with the office of the CMO and the marketing leadership team to ensure that all tasks and projects are aligned with the team’s overall strategic objectives and priorities. In this role, you will assume a wide range of responsibilities, all of which will require proactivity, ingenuity, innovation, and integrity. Workday is a fast-paced growth company, and this role requires the ability to navigate ambiguity and multiple priorities with agility and efficiency. The successful candidate will apply an appropriate sense of urgency, keen judgment and decision-making, to manage a wide variety of activities and confidential matters with discretion. A combination of IQ, EQ, critical thinking, curiosity and a sense of humor are essential!

Responsibilities

• Calendar Management | Proactively and responsively schedule and coordinate internal, external meetings and speaking engagements for the CMO.
• Meeting Logistics Management | Ensure meetings have thorough consistent details required - meeting owner, agenda, pertinent links and context, appropriate meeting space according to attendee numbers and necessary links and info for virtual attendees.
• Assist with Meeting Management | Work in collaboration with the office of the CMO to generate meeting agendas, note taking, action-documentation, tracking and follow-up.
• Travel Coordination | Research and book air and ground transportation (domestic and international) for the CMO. Recommend most efficient, cost-effective, VIP experience options.
• Expense Report Management | Responsible for tracking and submitting all expenses for the CMO and submitting accurate reports in a timely manner.
• Event coordination | Manage logistics for various internal meetings, on-sites, offsites and events.
• Project Support | Supporting various projects and programs as needed, often in partnership with the oCMO and CMO School teams.
• Organization and Process Support | Help create processes and systems to support efficiency and accuracy, including digital filing systems, email DLs, and Slack channels.
• Proactive Collaborative Participation | Anticipate the needs of the CMO and make suggestions and recommendations to bring increased efficiency and efficacy.
• Ambassador for CMO and her office | Act as a liaison and conduit to Marketing, participating in pertinent groups and communities to both represent the org and keep us aware of company-wide activities and initiatives.
• Develop strong relationships with the Marketing Leadership Team, peer EComm EA team and Admin community.
• Ability to orchestrate events creatively and with limited direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to detail, generating a remarkable experience.
• Meet deadlines by maintaining an organized approach; prioritizing and coordinating multiple work activities in a fast-paced environment.

Requirements

• 8+ years of executive support and/or project coordination experience, 3 years + supporting a C-suite executive.
• Excellent skills working with office applications including Outlook, G-Suite and Zoom, including the ability to quickly learn new tools and technologies.
• Slack competence is an advantage.

Nice-to-haves

• Exceptional written and verbal communication, easily tailored appropriately for various audiences, with a keen understanding of the level of detail required, depending on the level and content being addressed.
• Strong interpersonal skills with ability to navigate relationships with various levels of the business.

Benefits

• Base Pay Range: $128,200 USD - $192,400 USD
• Additional US Location(s) Base Pay Range: $108,300 USD - $192,400 USD
• Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants.