About the position
Clarivate is in search of a dynamic Senior Executive Assistant to support our President, Life Sciences & Healthcare! Utilizing your outstanding communication skills, you will work successfully within a team environment, build effective working relationships, and maintain a comprehensive awareness of the organization. Exhibiting high levels of integrity, professionalism, and discretion, you will be handling confidential information whilst dealing with senior professionals, both internal and external. As this role is for a true self-starter, you will be able to take swift, effective action whilst proactively solving complex problems with little or no guidance. Working closely with the President and other SVPs and leaders, you will track and help drive completion of key deliverables and follow up on outstanding items while providing seamless support using prioritization of business activities. Being detail-oriented and highly organized in nature, you will manage complex calendar and scheduling requirements, handle travel coordination (both domestic and international) and drive key team activities, such as: meeting agendas, all hands meetings, and cyclical events such as annual planning sessions and performance reviews.
Responsibilities
- Proactively identify and act upon needs and solutions that support the productivity and success of C-suite executive and senior leadership team
- Manage processes and tasks that benefit leaders, the department, and the company
- Design presentations and develop or procure related materials (i.e., agenda, handouts)
- Book travel and related needs, ensuring accommodations, meals, local transportation, and other requirements are aligned to the executive's schedule and preferences
- Process expenses, purchasing activity, and time off on behalf of executives
- Plan events hosted by or on behalf of the executive (i.e., leadership team retreats, client events, colleague events, etc.)
- Assist executives in prioritizing demands, inquiries, meeting requests, and communication
- Develop, shares, and implements best practices in executive support with peers
Requirements
- 5+ years providing administrative support to senior leadership in a fast-paced environment
- Project management background
- Highly proficient with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint
Nice-to-haves
- Associate's degree or higher
- Strong communication skills
- Experience with global travel
- Proven ability to design and edit accurate, compelling presentations, reports and communication
- Ability to develop agendas, record and present meeting notes, and drive agreed-upon action plans
