Senior Executive Assistant

Full-time - Senior

Washington, DC

Professional, Scientific, and Technical Services

About the position

Versar is seeking a full-time Senior Executive Assistant. This position is contingent upon award. The role involves working directly with the Executive to support all aspects of his/her daily work routine, maintaining the Executive's calendar, and serving as a liaison between the Executive and others within the FAA. The Executive Assistant will coordinate work with other staff, assist in project planning and execution, and provide administrative support for governance meetings. Additional responsibilities include preparing documents, managing correspondence, and handling various support duties.

Responsibilities

• Work directly with the Executive to support all aspects of his/her daily work routine.
• Maintain the Executive's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
• Serve as a liaison between the Executive, his/her staff, and others within the FAA.
• Coordinate work with other staff as needed.
• Provide coordination, monitoring, and communication of projects and programs managed by the Executive's staff.
• Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training.
• Serve as a primary point of contact between the Executive's governance groups.
• Assist the Executive in the development of presentations and white papers.
• Determine priority of matters of attention for the Executive.
• Keep the Executive advised of time-sensitive and priority issues.
• Routinely perform a wide variety of support duties.
• Handle printing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the Executive's signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables, and charts.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned.

Requirements

• Possess excellent computer literacy with the ability to function in FAA multi-system software applications including Microsoft Office Suite, Adobe, and SharePoint.
• Federal experience in a technical or managerial business in relation to functional responsibilities.
• Excellent customer service and problem-solving skills.
• Excellent organizational skills, strong attention to detail, and demonstrated professionalism.
• Outstanding interpersonal and customer service skills.
• Strong communication skills both verbal and written.
• Highly responsive to requested needs.
• Ability to prioritize work and multi-task.
• Ability to work in a fast-paced, team-oriented environment.
• Ability to work independently without supervision.
• Ability to work with confidential and proprietary information using utmost discretion.
• Exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives.
• A team player capable of cultivating productive working relationships across the organization.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.

Nice-to-haves

• Bachelor's degree in management, business, accounting, finance, economics, or related technical discipline.
• Prior experience in the IT services industry or with a technology team.

Benefits

• Expected Salary: $125,000 - $131,000 per year