Senior Executive Assistant

- Senior

Hybrid - Arlington, VA

10,001+ employees

Professional, Scientific, and Technical Services

About the position

SAIC is seeking a Senior Executive Assistant to provide executive level management and analytical support to senior DoD officials within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Executive Assistant helps our customers solve complex problems; manage meetings, schedules, risk, policy compliance, and office operations; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement. This position is located in Arlington, VA and is hybrid remote.

Responsibilities

• Manage executive schedules, coordinate visit requests, de-conflict events for senior-level principals.
• Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes.
• Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items.
• Develop weekly reports on significant activities, report on the effectiveness of events and processes.
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
• Attend senior level meetings, take notes, track task deadlines, and follow up with relevant stakeholders.
• Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards.
• Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
• Identify and submit work orders to ensure office facilities remain fully functional and operational.

Requirements

• Bachelors with ten (10) or more years' of experience; Masters' and eight (8) or more years' of experience.
• Specialized experience including military or industry executive assistant experience may be substituted in lieu of degree.
• TS/SCI clearance.
• US citizenship.
• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively.
• Strong experience in writing/editing memos and correspondence.
• Excellent computer skills in MS Office (Word, Excel, PowerPoint).
• Excellent organizational and interpersonal skills.

Nice-to-haves

• Background in National Archives and Records Administration (NARA) requirements for records and information management.
• At least 3 years of direct administrative support experience with senior-level military or civilian officials.
• Familiarity with the Defense Travel System (DTS).