Senior Secretary

$38,605 - $38,605/Yr

Black Hills State University - Spearfish, SD

Full-time - Entry Level

Spearfish, SD

1,001-5,000 employees

Educational Services

About the position

Black Hills State University is seeking applicants for a Senior Secretary position in the Student Life department. This role is essential in providing administrative support to the Dean of Students and ensuring the smooth operation of the department. The successful candidate will be responsible for a variety of tasks that contribute to the overall effectiveness of student life on campus. This includes assisting the Dean of Students in all aspects of student life, which encompasses a wide range of responsibilities from student staff supervision to event planning and budget management. The Senior Secretary will play a pivotal role in supervising student staff, which involves hiring, training, processing electronic Personnel Action Forms (ePAFs), and approving timesheets. Additionally, the position requires organizing and collecting data and records, as well as coordinating room reservations and facility setups with student employees. The successful candidate will also be responsible for communicating building repair needs through the work order system, ensuring that the facilities are well-maintained and conducive to student activities. Another critical aspect of this role is managing expenditures for purchases, preparing budget reports, and overseeing accounts payable for the Department of Student Life. The Senior Secretary will assist with event planning and special projects as needed, demonstrating flexibility and a willingness to take on various tasks as requested by the Dean of Students. The position requires a collegial approach, working with patience, tact, and discretion with students, staff, faculty, and administrators from diverse backgrounds and temperaments.

Responsibilities

• Assist the Dean of Students in all aspects of student life.
• Provide student staff supervision including hiring, training, processing ePAFs, and approving timesheets.
• Organize and collect data and records.
• Coordinate room reservations and facility setups/tear-downs with student employees.
• Communicate building repairs through the work order system.
• Create, oversee, and carry out processes for managing expenditures for purchases, budget reports, and accounts payable for the Department of Student Life.
• Assist with event planning and special projects as needed.
• Conduct other related activities at the request of the Dean of Students.

Requirements

• Strong proficiency in technology.
• Ability to supervise other staff members and provide needed guidance and training.
• Ability to conduct research, compile, and analyze data.
• Establish and maintain effective working relationships with staff and the public.
• Regular and reliable attendance.
• Ability to maintain comprehensive budget records.
• Maintain confidentiality.
• Excellent organizational skills.
• Exceptional people skills.
• Ability to multi-task across multiple interactions with faculty and students.
• Time management and prioritization from multiple demands.
• Operate office equipment.
• Critical thinking and decision making.

Nice-to-haves

• Experience in a higher education environment.
• Familiarity with budget management and financial reporting.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunities for professional development and training.
• Supportive work environment with a focus on student success.