SHI Clerk/Data Entry/Document Control

About the position

The position of Document Control Clerk is responsible for the orderly recording and keeping of physical and electronic documents associated with assigned projects. This position will conduct all Company business in accordance with Company policies and procedures and maintain professionalism throughout all business dealings, both internally and externally.

Responsibilities

• Coordinate with all departments of the Company to assure that all documents are kept in the right place and in the right department file archive.
• Ensure that all corporate documents are well checked and submitted on time prior to the document's submission due date.
• Perform regular audits on corporate documents to ensure proper submission to other documents.
• Responsible for file validation and document controlling.
• Ensure all documents are checked and approved before submission.
• Perform evaluations and document audits.
• Effectively follow the company's standard operating procedures in submission of documents.
• Submit corporate documents punctually and with quality.
• Ensure all documents have no errors in file names, submissions, etc. before submitting.
• Prepare all documents and communications with other departments to make submissions early.
• Maintain poise and focus under time constraints and adverse conditions.
• Attend and complete trainings as required by the Company.
• Pass all required drug/alcohol testing and background checks as required.
• Perform other related duties as assigned.

Requirements

• High school diploma or equivalent.

Nice-to-haves

• 1 year of related job experience.
• Experience in the petrochemical/refinery industry.