<span>Executive Assistant</span>

Spiritt Family Services • South El Monte, CA

426d • $54,080 - $64,480

About The Position

The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) and senior management, ensuring efficient operation of the organization. This role involves managing schedules, preparing meeting materials, and handling sensitive information with discretion. The Executive Assistant also coordinates special projects and assists with grant proposals and reports, contributing to effective decision-making within the organization.

Requirements

• Strong organizational skills and ability to prioritize workload to meet tight deadlines.
• Highly self-motivated, professional, and capable of managing their workload in a fast-paced environment.
• Excellent analytical and problem-solving skills.
• Attention to detail and good record-keeping.
• Proficient in Microsoft Office (Word, PowerPoint, especially Excel).
• Ability to collaborate with other teams in the organization.
• High level of interpersonal skills with demonstrated poise, tact, and diplomacy.
• Excellent communication skills, written and verbal.

Nice To Haves

• Bilingual English/Spanish preferred.

Responsibilities

• Provide direct support to the Chief Executive Officer on daily activities.
• Manage the day-to-day calendar and schedule meetings including booking locations and coordinating catering needs.
• Track and meet deadlines and tasks.
• Ensure CEO has agendas, materials and documents in advance of meetings; assist with creating presentation materials as needed.
• Responsible for meeting preparation including picking up lunch, cleaning room, setting up room with coffee and office supplies, and preparing meeting agenda.
• Document meetings minutes and track and maintain records of all meeting documents.
• Attend Board Meetings to provide clerical support.
• Collect, organize, and submit all receipts and expenses for CEO in a timely manner.
• Answer and screen calls; review emails from Chief Executive Officer's inbox.
• Assist with grant and foundation proposal writing and submissions.
• Assist in preparation of reports necessary for year-end reports, proposals, and grant applications.
• Provide administrative support to the Chief Executive Officer and the Administrative Department Staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: No Education Listed