Sr. Administrative Manager

Full-time - Mid Level

Hybrid - Baltimore, MD

Educational Services

About the position

The Johns Hopkins University Department of Genetic Medicine is seeking a Sr. Administrative Manager who will work under the direction of the Department Administrator and Department Chair. This position is responsible for the fiscal, administrative, and operational management of the department, with a significant emphasis on financial modeling, financial analysis, and financial planning. The role includes strategic planning, development and management of budgets, grants, and oversight of clinical practice billing. The Sr. Administrative Manager will manage daily and monthly personnel management, support service centers, and other programs and projects, while also supporting the research endeavors of the department. This position will manage financial activities involving general funds, grants, contracts, and gift accounts, ensuring compliance with all relevant university and agency regulations. The Sr. Administrative Manager will oversee the development and management of budgets for grants, contracts, and general funds, and will be responsible for overall department financial planning and cost analysis. This includes performing comprehensive analysis and projections relating to business or industry trends, analyzing financial data to ensure efficient use of resources, and directly supervising both exempt and non-exempt levels of financial and administrative staff. As part of the department's executive team, this role shares significant responsibility for the highest level of fiscal and administrative management of the department. The manager will coordinate all sponsored project activities for the department and serve as the primary internal and external contact for all activity involving research grants and contracts. In addition, the Sr. Administrative Manager will ensure that financial and administrative policies, processes, and controls are properly designed, implemented, and adhered to, while also supporting strategic engagement with the broader Johns Hopkins University community. The position requires interaction with faculty and administration within the Johns Hopkins Medical Institutions, as well as with local and other organizations, making it essential for the candidate to possess strong interpersonal and communication skills.

Responsibilities

• Assist the Department Administrator, Director of Finance, Department Chair, and other senior management with strategic planning.
• Represent the department and make formal presentations regarding overall fiscal status.
• Provide financial consultation and direction for significant, critical and complex projects, business operations, and initiatives.
• Oversee the development of all department budgets: general fund, grant and contract, revenue/charges.
• Responsible for overall analysis of budget patterns, expenditures, and revenue.
• Develop complex financial reports for forecasting, trending, and results analysis.
• Develop management, narrative, and statistical reports for private and government donors.
• Review final budgets to ensure application of appropriate cost rates, such as indirect and benefit rates.
• Review budget justification to ensure it relates to budgeted dollars.
• Ensure compliance with all relevant university and/or agency regulations and restrictions.
• Provide management for overall department financial systems. Develop and implement complex financial systems and processes.
• Oversee the maintenance and enhancement of budget monitoring systems.
• Manage the preparation of working papers and approved budgets; ensure that expenditures for budgets, and grants and contracts are monitored and that reports are prepared to maintain balanced accounts.
• Review and approve final capital expenditures proposals, profit plans, operating records, and financial statements.
• Ensure efficient management of departmental control salary, default accounts, and effort reporting.
• Collaborate with faculty to ensure resolution of funding shortfalls.
• Oversee processes for the management of all budget accounts once award(s) has been granted or contract(s) signed.
• Responsible for the relationship of the department with sponsors and the implementation of appropriate payment schedules including for Clinical Trials.
• Collaborate with appropriate internal and external administrative offices to ensure that required policies and procedures are followed.

Requirements

• Bachelor's Degree in Business, Finance, Accounting or other related field.
• Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
• Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

Nice-to-haves

• Knowledge of accounting and budgeting theory and practices.
• Thorough knowledge and understanding of the Johns Hopkins University accounting system and its related fiscal offices.
• Strong organizational skills, analytical and problem-solving abilities, and attention to detail.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• 401k benefit for retirement savings plan
• 401(k) matching benefit
• Paid holidays
• Flexible scheduling options
• Professional development opportunities
• Tuition reimbursement
• Employee discount programs
• Life insurance coverage
• Disability insurance coverage
• Mental health days
• Paid volunteer time
• Wellness programs