Sr. Assistant Facility Manager

Cushman & Wakefield - New York, NY

Full-time - Mid Level

New York, NY

Real Estate

About the position

The Senior Assistant Facility Manager plays a crucial role in supporting the Facilities Manager in overseeing the operations of a facility. This management position involves supervising building staff, ensuring compliance with policies, and implementing best practices to maintain a well-managed environment. The role requires a proactive approach to facility management, including budget preparation, maintenance oversight, and staff training.

Responsibilities

• Manage the building staff in the absence of the Facility Manager or Senior Facility Manager.
• Oversee day-to-day operations of the facility, ensuring compliance with C&W policies and client directives.
• Supervise maintenance programs for the properties' interior and exterior conditions.
• Respond promptly to maintenance requests from building occupants.
• Compile and ensure timely completion of site-specific documentation and reports.
• Prepare budgets, financial reports, contracts, and purchase orders related to the facility.
• Provide information for the development of capital budgets and maintenance plans.
• Collect and analyze statistical data for facility management objectives.
• Ensure compliance with insurance requirements for tenants and vendors.
• Proactively inspect the facility and report findings to the Facility Manager.
• Hire, train, and motivate facility personnel, maintaining positive staff relations.

Requirements

• Associate's degree in facilities management, building, business or related field required.
• Minimum 3 years' relevant experience in commercial or industrial real estate with facility management experience required.
• One year supervisory experience preferred.
• Experience in maintenance, construction, engineering, and property operation preferred.
• CMMS/Work Order Management experience is preferred.
• Ability to read and understand construction specifications and blueprints.
• Proficient in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong financial management skills including budgeting and forecasting.

Nice-to-haves

• Bachelor's degree preferred.
• Certified Facility Manager (CFM) or other industry certifications recommended.
• Knowledge of Financial Systems (Yardi a plus).