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About the position
Our client is looking to hire a Staff Accountant for their US division! The Staff Accountant is responsible for supporting the overall objectives of the department by applying appropriate accounting principles to transactions, reconciling and analyzing accounts, maintaining appropriate records, and supporting the business unit. This role is crucial in ensuring the accuracy and integrity of financial data, which is essential for effective decision-making and compliance with regulations. The Staff Accountant will be involved in the timely and accurate processing of financial transactions for North America Operations. This includes recording cash transfers, cash deposits, and cash wires to ensure accurate financial records. The position also supports Purchasing, Inventory Management & Logistics, including participation in the annual cycle count. The Staff Accountant will process deposits, Daily Positive Pay, and ACH approvals, and perform regular bank reconciliations for checking accounts to verify transactions. In addition, the Staff Accountant will analyze employees' expense reports submitted for payment, checking for correct coding, class, and general ledger account selections. They will review credit card expenses and assign them to the appropriate general ledger accounts. The role also involves reconciling NetSuite and Avalara for state and local Sales Use Tax and filing, reconciling and filing quarterly Canadian GST 34, and preparing monthly payroll reports for the US and UK divisions. The Staff Accountant will provide USA input for Canada T2 and process all state income tax prepayments. Furthermore, they will participate in the accounting close and reporting, preparing monthly and year-end journal entries, and supporting year-end accounting close processes. This includes assisting with the annual audit process and providing required supporting documentation for projects while maintaining files and records.
Responsibilities
- Timely and accurate processing of financial transactions and North America Operations
- Record cash transfers, cash deposits, and cash wires to ensure accurate financial records
- Support Purchasing, Inventory Management & Logistics including annual cycle count
- Process deposits, Daily Positive Pay and ACH approvals
- Perform regular bank reconciliations for checking accounts to verify transactions
- Analyze employees' expense reports submitted for payment, checking for correct coding, class and general ledger account selections
- Review credit card expenses and assign them to the appropriate general ledger accounts
- Reconcile NetSuite and Avalara for state and local Sales Use Tax and file
- Reconcile and file quarterly Canadian GST 34
- Prepare monthly payroll report to Canada for US and UK divisions
- Provide USA input for Canada T2
- Process all state income tax prepayments
- Participate in accounting close and reporting, preparing monthly and year-end journal entries
- Support year-end accounting close processes; assist with the annual audit process; provide required supporting documentation for projects; maintain files and records
Requirements
- 1-3 years of experience with expense accrual and account reconciliation
- College degree in Accounting or Finance, or equivalent work experience
- System experience with NetSuite or major ERP system preferred
- Proficiency in Microsoft Office Suite, particularly Excel, is required
- Knowledge of accounting best practices and regulations is required
