State of Florida - Bartow, FL

posted 3 months ago

Full-time - Entry Level
Bartow, FL
Executive, Legislative, and Other General Government Support

About the position

The Staff Assistant position at the Department of Juvenile Justice involves providing administrative support to manage day-to-day operations within the Office of Administration. The role includes handling correspondence, record management, and utilizing various office machines to ensure efficient office functioning.

Responsibilities

  • Handle incoming and outgoing mail and record management.
  • Operate and utilize a variety of business and office machines.
  • Type correspondence, reports, legal documents, and other assignments from rough drafts and oral instructions.
  • Compose and sign routine, non-technical correspondence as designated.
  • Access and enter client data into the Juvenile Justice Information System (JJIS) for new referrals and case updates.
  • Process complaints received from the Juvenile Court and maintain JJIS system for juvenile referrals.
  • Sort incoming correspondence and bills, and coordinate meeting schedules.
  • Greet visitors and direct them appropriately, ensuring proper office protocol is followed.
  • Attend and record minutes for unit staff meetings.
  • Prepare and maintain closed files for archive and manage public records requests.
  • Assist staff with mailing correspondence, duplicating forms, and maintaining personnel records.

Requirements

  • High school diploma or equivalent.
  • Proficiency in Microsoft Office.
  • Knowledge of administrative principles and practices.
  • Ability to collect, evaluate, and analyze data related to administrative functions.
  • Ability to prepare correspondence and administrative reports.
  • Ability to understand and apply applicable rules, regulations, policies, and procedures.
  • Good typing skills and knowledge of office procedures.

Nice-to-haves

  • Experience in scheduling meetings and maintaining a calendar.
  • Two years of secretarial/administrative support experience.

Benefits

  • Salary of $1,396.68 Bi-Weekly.
  • Support for veterans and military families.
Job Description Matching

Match and compare your resume to any job description

Start Matching
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service