Substitute Secretary, School/Staff-Milpitas High School

Milpitas Unified School District - Santa Clara, CA

Full-time - Entry Level

Santa Clara, CA

Educational Services

About the position

The Substitute Secretary at Milpitas High School plays a crucial role in supporting the administrative functions of the school or District Office. This position is designed for individuals who can handle specialized activities that are of greater than average difficulty. Under the direction of the assigned supervisor, the Substitute Secretary will be responsible for a variety of tasks that require a high level of organization, attention to detail, and the ability to work under pressure. The role involves interacting with students, staff, and the community, necessitating strong communication skills and a professional demeanor. The successful candidate will be expected to maintain accurate records, prepare reports, and ensure that all correspondence is composed and laid out correctly. Additionally, the position requires the ability to supervise and train students, ensuring that they are guided appropriately in their tasks. The Substitute Secretary must also be adept at using a personal computer and related software to perform their duties effectively.

Responsibilities

• Assume responsibility for specialized activities at the school or District Office.
• Maintain accurate records and prepare reports as required.
• Supervise and train students in various tasks.
• Operate specialized office activities under pressure and interruptions.
• Compile and post data accurately for reports and correspondence.
• Use proper English in communication with students, staff, and the public.
• Follow oral and written instructions effectively.
• Meet schedules and timelines for various tasks.

Requirements

• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Ability to operate a personal computer and related software.
• Understanding of school district organization, objectives, and goals.
• Filing and record-keeping procedures expertise.
• Basic principles of student training and supervision knowledge.
• Ability to type/keyboard at least 50 wpm from clear copy.