Substitute Secretary, School/Staff

Milpitas Unified School District - Santa Clara, CA

Full-time

Santa Clara, CA

Educational Services

About the position

The Substitute Secretary position at the Milpitas Unified School District involves taking on specialized activities that are of greater than average difficulty level under the direction of an assigned supervisor. This role is crucial in ensuring the smooth operation of school or district office activities, particularly during times when regular staff members are unavailable. The Substitute Secretary will be responsible for a variety of tasks that require a strong understanding of school district procedures, effective communication skills, and the ability to manage multiple responsibilities simultaneously. The position demands a high level of professionalism and the ability to interact positively with students, staff, and the community. The successful candidate will be expected to maintain accurate records, prepare reports, and assist in the organization of school activities while adhering to the district's policies and objectives.

Responsibilities

• Assume responsibility for specialized activities at a school or District Office.
• Maintain accurate records and prepare reports as required.
• Supervise and train students reasonably during office activities.
• Operate a specialized office activity under pressure and interruptions.
• Understand and follow oral and written instructions effectively.
• Use proper English with students, staff, and the public.
• Compile and post data accurately for various reports and correspondence.
• Apply policies and procedures in daily tasks.
• Maintain cooperative working relationships with those contacted during the performance of required duties.

Requirements

• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Ability to type/keyboard at least 50 words per minute from clear copy.
• Familiarity with composition and layout for correspondence and reports.
• Understanding of accurate filing and record-keeping procedures.
• Knowledge of principles of community, staff, and student relations.
• Ability to operate a personal computer and related software effectively.
• Basic principles of student training and supervision.