Substitute Secretary

$35,360 - $35,360/Yr

Macomb Intermediate School District

Full-time - Entry Level

Educational Services

About the position

The Substitute Secretary position at the Macomb Intermediate School District is designed for individuals who are capable of providing administrative support in a fast-paced educational environment. The role requires a high school diploma or GED, supplemented by courses in typing, word processing, and business practices. Candidates must possess above-average language skills, particularly in spelling, punctuation, and proper English usage. Proficiency in Microsoft Office Suite, including Publisher, is essential, along with strong data entry and management skills. The ability to multitask and function effectively with minimal supervision is crucial, as is the capacity to make minor office decisions in accordance with established policies and regulations. In this role, the Substitute Secretary will be responsible for handling inquiries and visitors courteously and promptly, preparing and distributing materials as required, and managing incoming calls by directing them appropriately and providing assistance as needed. The position also involves performing various other functions and duties as deemed necessary by the administrator. A neat and professional appearance is expected, along with a reputation for being supportive of peers and maintaining composure under pressure. The role may require physical demands such as bending, stooping, reaching, and lifting up to 40 pounds. A criminal background check is mandatory as per the School Safety Legislation.

Responsibilities

• Promptly and courteously handle inquiries and visitors who have business to conduct in the department.
• Prepare and distribute materials as required.
• Receive incoming calls, direct them as appropriate and provide assistance as required.
• Perform such other functions and duties as deemed necessary by the administrator.

Requirements

• Graduation from high school, including or supplemented by courses in typing, word processing, and business practices.
• Above average knowledge of language skills, particularly in areas of spelling, punctuation, and proper English usage.
• Demonstrated proficiency with Microsoft Office Suite including Publisher and other applications.
• Data entry and data management skills.
• Ability to work in a fast-paced, highly demanding environment.
• Ability to multi-task and function effectively with minimal direct supervision.
• Demonstrated ability to communicate clearly and work cooperatively with staff and the public.
• Broad knowledge of office procedures and office machines.
• Flexibility and willingness to adapt to varied responsibilities.
• Ability to present a neat and professional appearance.
• Work history and reputation of being supportive of peers and maintaining composure.