Supervisor Payroll

Full-time

Hybrid - White Plains, NY

Air Transportation

About the position

This position reports to the Manager, Payroll and is responsible for the oversight and processing of AAWW domestic and international payrolls, payroll system maintenance and testing, and related general ledger functions. In addition this role is responsible for pulling and analyzing reports for the Payroll team. This role supervises payroll specialists and performs review and approval of payrolls.

Responsibilities

• Review and approve payroll for the company and its subsidiaries domestic and international employees on a semi-monthly, bi-weekly and monthly basis
• Perform audits and reconciliation of payroll information to ensure accuracy
• Supervision, training, development and performance management of staff, as well as the management of employee issues and problem resolution
• Process payrolls, as required
• Perform and manage testing of payroll system upgrades and configuration changes
• Identify and implement areas of system & process improvements
• Partner with HRIS to ensure system integration and HR processes impacting payroll are effective
• May perform payroll system maintenance configuration, if required
• Understand, and administer collective bargaining agreement and ground staff payroll related items as required
• Work with HRIS to ensure all IRS, State and Local mandated configurations and system Taxation Profiles meet approved Agency compliance requirements
• Submit, code and approve payroll-related invoices; review and approve journal entries
• Participate in and contribute to all projects impacting payroll
• Create, run and analyze semi-monthly, monthly, quarterly and year-end payroll reports for Accounting and HR
• Create ad-hoc payroll reports and provide payroll information as needed
• Year-end W2 review to ensure accuracy and compliance
• Tax inquiries and new tax jurisdiction setups with the tax agencies and in the payroll system
• Respond to all payroll inquiries received in a timely manner
• Assist with reviewing and updating SOX narratives and payroll process documentation as needed
• Work with HR, Benefits, Legal, Accounting, Treasury, Flight Ops Admin and various business units to resolve issues and provide payroll support and information as needed
• Other duties and projects as assigned

Requirements

• 7+ years' experience with hands-on multi-state payroll
• Associates degree and/or relevant supervisory experience preferred
• Crew payroll knowledge preferred
• Experience with Ceridian-Dayforce and Workforce Management preferred
• General knowledge of all federal, state and local payroll tax laws and filing, reporting and compliance requirements
• Working knowledge of payroll related best practices, applicable wage and hour regulations and strong ability to accurately interpret and apply organizational procedures, rules, and regulations
• Strong analytical skills
• Experience with information system integration, project management, payroll functions and controls
• Effective communication, prioritization and organization skills
• Ability to provide positive and professional customer service reflecting time-sensitivity and the highest degree of accuracy
• Ability to work independently with minimal direction to meet deadlines
• Proficient in Microsoft Office, with advanced experience in Microsoft Excel