System Inventory Control Specialist - Supply Chain Operations

About the position

This position is on site. Monday-Friday 8:00am-5:00pm. Responsible for oversight and management of all distribution activities and functions, to include maintaining the inventory integrity of the supplies stocked in the central warehouse and throughout all D-HH sites.

Responsibilities

• Conducts all aspects of ordering, receiving, distribution, and warehousing of essential supplies across D-H system locations.
• Maintains and strives to continuously improve inventory systems to order, control, and stat/expedite supplies to enhance the fiscal management of the department.
• Adjusts item re-ordering points based on EOQ/TOC methodology.
• Assists in resolving inventory, product and stock issues as well as shipping and receiving issues directly with Supply Chain team.
• Leads cycle counts and annual physical inventory to verify accuracy and resolve product discrepancies, working with Supply Chain Technology to update system.
• Collaborates with Supply Chain Management and system members to move to low unit of measure (LUM).
• Performs monthly re-slotting of product based on velocity.
• Assists in the setup of new par stocking locations to ensure efficiency, standardization and optimization.
• Develops and communicates reports based on inventory utilization and KPI's by department, employee, item and turns.
• Tracks errors and designs improvement plans.
• Monitors department par levels and adjusts to appropriate levels based on historical ordering and emerging demand trends.
• Implements improvement processes and systems to reduce PAR levels, low product usage and minimize cost across supply locations.
• Analyzes inventory/product data and meets with departments to review PAR data and make recommendations.
• Collaborates with Supply Chain Management to create and update existing PeopleSoft reports as needed.
• Acts as Supply Chain Liaison for FDA, Joint Commission and Dartmouth-Hitchcock Health (DHH) system to ensure compliance with all applicable policies.
• Collaborates with quality and clinical team members to ensure regulatory compliance for products with limitations and restrictions.
• Provides control over pandemic supplies.
• Responsible for recalls, alerts, substitutions and hazards to (RASH) committee when needed.
• Communicates with emergency management, safety department, state and local agencies and system members in regards to inventory and supply chain readiness.
• Develops standard working procedures related to product expiration date, lot number tracking, and rotation to ensure quality.
• Helps to develop and educate departments and system members on new regulatory policies and procedures.
• Ensures the consistency of training for supply chain staff across the continuum of care.
• Performs other duties as required or assigned.
• Responsible for accurate handling, distribution and inventory control of certain pharmaceutical and medical supplies.

Requirements

• Associate's degree with six (6) years' experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends.
• Organizational skills, attention to detail, and PC technical skills, including training and/or experience utilizing Microsoft Office applications.
• Excellent verbal and written communication skills.
• Ability to identify potential problems, investigate the cause, problem solve, and communicate procedural errors to appropriated Supply Chain and clinical staff.
• Flexibility and willingness to perform a combination of routine and non-routine functions under limited supervision.