Talent Acquisition Coordinator/Specialist

About the position

Steptoe LLP, a Washington, DC-based Am Law 100 firm, is actively seeking a Talent Acquisition Coordinator/Specialist. The Talent Acquisition Coordinator/Specialist supports and works directly with the Talent Acquisition Manager to oversee the full lifecycle of professional staff recruitment for the firm's U.S. offices, from candidate sourcing and interviews to onboarding and orientation.

Responsibilities

• Coordinate processing, posting and employment advertisement of staff positions, both internally via weekly inter-office emails, and externally via the firm's career site and other source options as applicable (e.g., LinkedIn, ZipRecruiter, University Career Portals, Local/State Agencies, etc.)
• Assist with applicant tracking, sourcing, review, and referral to hiring managers, ensuring applicants meet position requirements
• Assist in communication to and meetings with search firms
• Assist with tracking and maintaining a repository of staff job descriptions
• Assist with scheduling candidate interviews
• Assist in greeting and speaking with candidates participating in the interview process
• Assist with coordination of staff onboarding and orientation, including reference/conflicts/background check completion, offer letter preparation/coordination, new hire paperwork initiation, new hire orientation, uploading of new hire photos to the intranet, and distribution of new hire survey to all new hires
• Track submission of new hire documents and relevant hiring information and follow up with new hires / Steptoe staff as needed
• Coordinate the onboarding and tracking of all staff contractors/temps, including creation of monthly contractors' report
• Process data change forms (Personnel Change Notifications, or 'PCNs') for all staff personnel actions, e.g., promotions, market pay adjustments, terminations, leaves of absence, etc.
• Assist CHRO and HR Team with administrative tasks
• Process and submit invoices through Chrome River, including AMEX payment requests to Accounting
• Manage posting of all federal, state and local compliance posters
• Assist with EEO1 & Vets Reporting and the final applicant flow reports for Affirmative Action Plan submission
• Review and distribute all department mail
• Backup for forwarding HR phones
• Complete and maintain departmental and employee records filing, and work with Records Department to send any necessary employee records off-site
• Maintain and audit all I-9, EEO & Confidentiality forms
• Coordinate the shredding of confidential documents

Requirements

• Bachelor's Degree required
• Minimum three years of relevant professional experience

Nice-to-haves

• Strong interpersonal, organizational and time management skills
• Ability to maintain confidentiality and privacy of sensitive data
• Ability to manage multiple tasks and meet scheduled deadlines
• Excellent attention to detail
• Knowledge of MS office applications, including Word and Excel, as well as Adobe Acrobat

Benefits

• Medical
• Dental
• Vision
• Life
• Disability
• Dependent care
• Health care flexible spending accounts
• 401K Plan
• Profit-Sharing
• Paid Time-Off
• Robust Wellness Program