Trust Asset Assistant Manager

About the position

The Trust Asset Assistant Manager will support the Trust Asset Managers in managing a portfolio of 80-100 assets, primarily residential homes, for an owner or client. This role is crucial in fulfilling the manager's obligations under the terms of the property's management agreement.

Responsibilities

• Support the Trust Asset Manager in their daily, weekly, monthly, and annual tasks.
• Display strong organizational skills to keep the office running smoothly, including handling mail, phone correspondence, and timely running and distribution of reports.
• Partner with Asset Manager, insurance and property tax specialists, and transition team to onboard new accounts smoothly.
• Perform property inspections as requested.
• Run and review compliance reports.
• Assist the Asset Manager in meeting monthly and annual compliance and regulatory deadlines.
• Assist with the bid process of contracted services and oversee repairs at properties.
• Assist Real Estate Asset Manager in preparing contracts and forms including listing agreements, sales contracts, and closing documents.
• Ensure certificates of insurance (COIs) are current and accurately processed from Tenants and Vendors.
• Process invoice payments to vendors and set up new accounts and utility services timely.
• Research property performance (income and expense).
• Run inspections monthly.
• Ensure proper document management measures are followed as dictated by the Operations Procedures Manual (OPM).
• Assist with OFAC reporting requirements and SCRA searches.
• Utilize CoStar to obtain pertinent data to assist with annual Asset Reviews.
• Handle general correspondence such as sending reconciliation letters and notices.
• Upload photos for inspections and gather necessary information to assist with property tax appeals.
• Assist with inputting Asset Reviews and Inspections, and preparing, entering, and closing REAFs.
• Assist with the annual budget process.
• Perform other related duties as required or requested.