Unit Secretary Main Pre/Post | Full Time 0730-1600 M-F

The University of Kansas Health System - Kansas City, KS

Full-time

Kansas City, KS

Hospitals

About the position

The Unit Secretary in the Main Pre/Post department at Bell Hospital plays a crucial role in ensuring smooth operations within the unit. This position acts as a liaison, greeting visitors, patients, and healthcare team members in a courteous and customer-focused manner. The Unit Secretary is responsible for maintaining organized, accurate, and complete patient charts in accordance with hospital chart order. This includes initiating the breakdown of charts and completing discharge checklists. The role also involves monitoring the electronic record for new orders, consults for completion, accurate treatment teams, patient status, new results, and advance directives. Additionally, the Unit Secretary is tasked with completing order entries for equipment, advance diets, and transport orders, as well as ordering patient supplies and unit equipment as needed. Inventory management and monitoring downtime bins are also part of the responsibilities. The Unit Secretary enters dietary intake and assists with safety and environmental rounds, ensuring cleanliness and supporting infection prevention efforts.

Responsibilities

• Acts as a liaison, greeting visitors, patients, and healthcare team members in a courteous manner.
• Ensures patient charts are organized, accurate, and complete per hospital chart order.
• Initiates breakdown of charts and completes discharge checklists.
• Monitors electronic records for new orders, consults, treatment teams, patient status, new results, and advance directives.
• Completes order entry for equipment, advance diet, and transport orders.
• Orders patient supplies and unit equipment as needed.
• Monitors and updates inventory and downtime bins.
• Enters dietary intake and assists with safety and environmental rounds.
• Monitors cleanliness and assists with infection prevention efforts.
• Answers telephone and triages calls to the unit, calls for consults, support, and ancillary departments as needed.
• Assists in monitoring patient disposition at all times as they leave or return to the unit.
• Completes needed filing and ensures call light system is updated with patient assignments each shift.
• Informs Admitting of discharges immediately upon patient leaving the unit if needed.
• May be required to provide constant observation.
• Routinely maintains work area in a neat and orderly fashion.
• Schedules follow-up appointments for patients.
• Transports items to ancillary departments as needed and picks up any items if required.

Requirements

• High school diploma or equivalent.
• Heartsaver CPR/AED or BLS certification.

Nice-to-haves

• Completion of Medical Terminology Class preferred.