Workday Foundation Executive Assistant

About the position

Workday is looking for an Executive Assistant to support our philanthropy team. In this role, you will support the Chief Philanthropy Officer and the philanthropy team members. We are looking for a well-organized, thorough, high energy individual with a positive outlook and a proactive attitude to provide administrative and organizational support.

Responsibilities

• Manage, prioritize, and anticipate Chief Philanthropy Officer’s day-to-day schedule.
• Handle heavy calendaring of external and internal meetings for executive and team, and coordinate all meeting details including booking meeting space, organizing A/V needs, planning refreshments and additional matters as needed.
• Book domestic and international travel arrangements (air, hotel, ground travel) including complex planning of meeting agendas and logistics.
• Assist with meeting coordination and build detailed itineraries for executive travel.
• Problem solve non-routine travel issues and maintain keen awareness of unique time zones and travel complexities.
• Plan and coordinate department events as they arise, including the support of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees).
• Assist with the planning and execution of the Foundation’s annual calendar of priority projects including tracking project goals and deadlines.
• Maintain the Foundation’s routine calendar.
• Support preparation of reports for quarterly updates, board packets, annual audit, tax returns, and miscellaneous reporting as needed.
• Maintain team mailboxes, support internal and external communications and presentations and provide general administrative support to the team.
• Process purchase orders, expense reports, and expenses in Workday and Workday Foundation systems and ensure spend is within budget.

Requirements

• 3+ years of administrative or executive support experience.
• Basic skills working with a wide range of office applications including Outlook, Slack, Google Drive, Google Slides, Microsoft Office, Zoom and Gen AI.

Nice-to-haves

• Strong, professional presence and presentation; excellent verbal and written communication skills.
• Ability to coordinate small/medium/large events with direction.
• High energy, positive outlook, and flexibility to work effectively in a fast-paced environment.
• Diligent and detail oriented.
• Ability to resolve issues using relevant information.
• Strong time management skills and the ability to multitask/prioritize multiple workstreams.
• Operates with discretion, exercises good judgment, maintains confidentiality, and the utmost integrity.

Benefits

• Workday Bonus Plan or a role-specific commission/bonus.
• Annual refresh stock grants.