100% Remote-Project Coordinator-(M&A/Brok Dealer/Fixed Income)

Beacon Hill Staffing Group - El Segundo, CA

Full-time - Entry Level

Remote - El Segundo, CA

Administrative and Support Services

About the position

The Project Coordinator position is a fully remote role that requires candidates to work on Pacific Standard Time (PST) hours. This position is with a client located in the Los Angeles area and is focused on the broker-dealer, wealth management, and merger & acquisition (M&A) sectors, specifically within the fixed income industry. The successful candidate will collaborate closely with Project Managers to define and document tasks and activities related to product and system projects. This role is essential in providing support to the project team by coordinating various project events and ensuring that all project-related activities are well-organized and documented. In this role, the Project Coordinator will be responsible for tracking and documenting project resource costs, assisting in managing project-related expenditures, and documenting business requirements for new systems as well as modifications to existing systems. The candidate will also develop and maintain workflow documentation and departmental procedures, ensuring that all processes are clearly outlined and accessible. Additionally, maintaining project and departmental reporting tools is crucial, as is tracking and updating project issues lists to ensure that all team members are informed of current project statuses. The Project Coordinator will assist in the creation of various project documents, including reports for the finance team, which will require accurate project capitalization calculations. This position may also involve performing other duties as assigned, making it a dynamic role that requires adaptability and a proactive approach to project management.

Responsibilities

• Collaborate with Project Managers to define and document tasks and activities for product and system-related projects.
• Provide project team support by coordinating project events.
• Track and document project resource costs and assist in managing project-related expenditures.
• Document business requirements for new systems and modifications to existing systems.
• Develop and maintain workflow documentation and departmental procedures.
• Maintain project and departmental reporting tools; track and update project issues lists.
• Assist in the creation of various project documents, including reports for the finance team, ensuring accurate project capitalization calculations.
• Perform other duties as assigned.

Requirements

• Knowledge of Project Management Principles (e.g., PMI or PMP Certification).
• Strong understanding of Product Business operations.
• Excellent interpersonal and written communication skills.
• Proficiency in MS Suite (Word, Excel, PowerPoint, Visio, Project).
• Experience working with AirTable.
• College degree or equivalent experience preferred.
• Minimum 2-3 years of business experience, preferably in financial services.
• At least 1-2 years of experience working with a PMO or project team.
• Experience interacting with management beyond direct reporting lines.