12 Month Secretary - High School

Marple Newtown School District - Newtown Square, PA

Full-time - Entry Level

Newtown Square, PA

Executive, Legislative, and Other General Government Support

About the position

The 12 Month Secretary for the High School Counseling Office performs a variety of responsible clerical support duties necessary to operate and maintain efficiency. The tasks may be complex, specialized, and require discretion and initiative. This position involves coordinating office activities, preparing correspondence and reports, and maintaining records and databases. The secretary will also verify student eligibility for services and collect data for reporting purposes.

Responsibilities

• Performs and coordinates office activities, including payroll reports, scheduling activities, requisitions and purchase orders, staffing reports, etc.
• Prepares correspondence, reports and documents, manually and using personal computers.
• Receives and makes calls and provides information to callers and visitors.
• Reviews information with providers for completeness, verification and accuracy.
• Maintains all records, files and databases.
• Participates in workshops and training for professional development.
• Verifies eligibility of students receiving services for reimbursement.
• Collects, organizes and prepares reports of eligible services provided to eligible students.
• Performs other related duties as assigned.
• Provides training and guidance to others.
• Provides clerical support to other administrators as needed.

Requirements

• High school graduate with prior suitable work experience.
• Proficient in keyboarding, spelling, punctuation and grammar.
• Good oral and written communication skills.
• Good interpersonal skills, discretion, judgement, organizational ability and initiative.
• Knowledge of and use of Internet, word processing and other computer software and database management programs.
• Ability to be adaptive and versatile.
• Physical ability to perform the essential functions of the job.
• Satisfactory work and health records and criminal and child abuse clearances.