180707 - SMF Airport - Administrative Assistant

$52,000 - $54,496/Yr

LAZ Parking - Sacramento, CA

Full-time

Sacramento, CA

Personal and Laundry Services

About the position

The Administrative Assistant position at LAZ Parking provides essential administrative support to the management team at the Sacramento Airport for Shuttle services. This role is pivotal in creating a welcoming atmosphere for employees, customers, and clients by delivering excellent service, managing inquiries, and ensuring smooth office operations.

Responsibilities

• Answer telephone calls promptly and provide excellent customer service for clients, customers, employees, applicants, and managers.
• Maintain office supply inventories and process orders as needed.
• Ensure that the front desk is attended and phones are answered at all times during office hours.
• Open and distribute mail on a daily basis.
• Manage the supply of office equipment, machines, or properties to the office.
• Schedule meetings for management staff as needed.
• Manage and maintain the conference room schedule for the Human Resources manager.
• Coordinate the repair and service of office equipment.
• Prepare correspondence, payroll reports, memorandums, certificates, permits, and other materials from copy, rough drafts, and other sources.
• Receive, distribute, and organize incoming and outgoing correspondence and files.
• Establish and maintain filing systems.
• Manage the expense reports for upper management.
• Perform other related duties as assigned.

Requirements

• High school diploma or GED required.
• Bachelor's Degree or equivalent work experience is preferred.
• 2+ years in an administrative support role is required.
• Data entry experience is required.
• Parking industry experience is preferred but not required.
• Knowledge of Excel, Word, Power Point and General Microsoft Office Applications.
• Ability to communicate professionally and effectively.
• Excellent phone, interpersonal, and organizational skills.
• Ability to speak, read, and comprehend the English language.
• Bi-lingual abilities are preferred but not required.
• Must be open to feedback, differing opinions and other points of view.
• Demonstrates a sense of urgency and timeliness.
• Demonstrate the ability to seek improvement.
• Excellent teambuilding and interpersonal skills.

Nice-to-haves

• Bi-lingual abilities are preferred but not required.
• Parking industry experience is preferred but not required.