2024-2025 Administrative Assistant Attendance - Elementary School (Part Time or Full Time)

$36,067 - $42,432/Yr

Fountain Hills Unified School District - Fountain Hills, AZ

Part-time,Full-time - Entry Level

Fountain Hills, AZ

Educational Services

About the position

The Administrative Assistant for the Elementary School plays a crucial role in supporting the assistant principal and ensuring the efficient operation of the school. This position involves a variety of secretarial and clerical duties, maintaining student records, and assisting with sports program administration. The role requires effective communication and organizational skills to manage various tasks and responsibilities in a school environment.

Responsibilities

• Perform secretarial duties for the assistant principal in a pleasant and efficient manner.
• Maintain complete and accurate student accounting records.
• Aid in the efficient operation of the school.
• Perform routine clerical and secretarial duties.
• Establish and maintain files (physical and computer) on students referred for disciplinary purposes.
• Maintain computer records of disciplinary actions taken by teachers.
• Request assignments for in-school suspension.
• Establish and maintain files for each student participating in a sports program.
• Establish weekly eligibility listing for all sports.
• Notify parents/guardians of students' ineligibility each week.
• Confirm all sports schedules and make travel arrangements for away games.
• Confirm referee assignments for home games and arrange payments for referees and security staff.
• Maintain accurate records of all activities.
• Serve as backup for Principal's Secretary and Receptionist in their absence.
• Direct the flow of traffic through the office.
• Advise parents of school policies and procedures.
• Process incoming and outgoing mail.
• Perform additional duties efficiently and willingly, as assigned.

Requirements

• High School Diploma or G.E.D.
• Fingerprint Clearance Card.
• Good command of business English and ability to write letters using correct grammar, spelling, and punctuation.
• Knowledge of office procedures and basic bookkeeping procedures.
• Knowledge of the operation of standard office machines.
• Ability to communicate clearly and work cooperatively with students, staff, and the public.
• Respect for confidentiality of records, correspondence, and conferences.
• Ability to relate positively to the public, staff, and students.

Nice-to-haves

• Professional appearance and demeanor.
• Ability to maintain rapport and composure with parents, students, staff, and the general public.
• Ability to recognize potential problems and take steps to prevent hazards.

Benefits

• Competitive hourly wage of $17.34 - $20.40.
• Part-time or full-time work options.