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Fountain Hills Unified School District - Fountain Hills, AZ
posted 2 months ago
About the position
The Administrative Assistant for the Elementary School plays a crucial role in supporting the assistant principal and ensuring the efficient operation of the school. This position involves a variety of secretarial and clerical duties, maintaining student records, and assisting with sports program administration. The role requires effective communication and organizational skills to manage various tasks and responsibilities in a school environment.
Responsibilities
- Perform secretarial duties for the assistant principal in a pleasant and efficient manner.
- Maintain complete and accurate student accounting records.
- Aid in the efficient operation of the school.
- Perform routine clerical and secretarial duties.
- Establish and maintain files (physical and computer) on students referred for disciplinary purposes.
- Maintain computer records of disciplinary actions taken by teachers.
- Request assignments for in-school suspension.
- Establish and maintain files for each student participating in a sports program.
- Establish weekly eligibility listing for all sports.
- Notify parents/guardians of students' ineligibility each week.
- Confirm all sports schedules and make travel arrangements for away games.
- Confirm referee assignments for home games and arrange payments for referees and security staff.
- Maintain accurate records of all activities.
- Serve as backup for Principal's Secretary and Receptionist in their absence.
- Direct the flow of traffic through the office.
- Advise parents of school policies and procedures.
- Process incoming and outgoing mail.
- Perform additional duties efficiently and willingly, as assigned.
Requirements
- High School Diploma or G.E.D.
- Fingerprint Clearance Card.
- Good command of business English and ability to write letters using correct grammar, spelling, and punctuation.
- Knowledge of office procedures and basic bookkeeping procedures.
- Knowledge of the operation of standard office machines.
- Ability to communicate clearly and work cooperatively with students, staff, and the public.
- Respect for confidentiality of records, correspondence, and conferences.
- Ability to relate positively to the public, staff, and students.
Nice-to-haves
- Professional appearance and demeanor.
- Ability to maintain rapport and composure with parents, students, staff, and the general public.
- Ability to recognize potential problems and take steps to prevent hazards.
Benefits
- Competitive hourly wage of $17.34 - $20.40.
- Part-time or full-time work options.
