2024-A Police Administrative Assistant (8/2024)

$39,398 - $39,398/Yr

City Of Prattville - Prattville, AL

Full-time - Mid Level

Prattville, AL

Executive, Legislative, and Other General Government Support

About the position

The Police Administrative Assistant position at the City of Prattville is a full-time role responsible for providing a variety of complex and highly confidential administrative, technical, and secretarial support primarily for the Police Chief. This position plays a crucial role in ensuring the efficiency and effectiveness of police operations by handling sensitive information, managing schedules, and coordinating various administrative tasks. The role is classified as non-exempt under the Fair Labor Standards Act (FLSA).

Responsibilities

• Prepares and handles sensitive information, including letters, reports, and other documents for the Police Chief.
• Maintains and updates the calendar for the Chief of Police; schedules and arranges appointments, meetings, and special events as required.
• Coordinates the permit process for special events.
• Screens and routes telephone calls and incoming correspondence to the Chief of Police; provides information and assistance; refers to appropriate personnel.
• Coordinates off-duty assignments internally and externally.
• Assists with hiring and promotional processes as needed.
• Assists with personnel support duties as needed.
• Accesses data and generates reports for records management.
• Maintains other departmental files and receives and distributes mail.
• Assists other departments as needed and with special community events as requested.

Requirements

• High School Diploma or GED.
• Two (2) years of experience in administrative support, preferably in a municipal government.
• Organizational skills and ability to prioritize and organize work.
• Strong communication skills, both oral and written.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of file management principles.

Nice-to-haves

• Experience in a law enforcement or public safety environment.
• Familiarity with municipal government operations.

Benefits

• Competitive salary of $39,398.44 per year.
• Opportunities for overtime work.
• Continuing education courses offered by the city.
• Drug screening for safety-sensitive positions.