City Of Prattville
posted about 2 months ago
The Police Administrative Assistant position is a vital role within the Police Department, primarily providing comprehensive administrative, technical, and secretarial support to the Police Chief. This position is responsible for managing sensitive information, preparing various documents, and ensuring the smooth operation of the department's administrative functions. The successful candidate will contribute significantly to the efficiency and effectiveness of police operations, which is crucial for maintaining public safety and community trust. The role is classified as non-exempt under the Fair Labor Standards Act (FLSA), indicating that it is eligible for overtime pay. The essential functions of this position include a variety of administrative support duties, which account for approximately 60% of the role. This includes preparing and handling sensitive documents, maintaining the Police Chief's calendar, scheduling appointments, and coordinating special events. The assistant will also be responsible for screening and routing calls, providing information to the public, and assisting with hiring and promotional processes within the department. Additionally, the role involves records management duties, which make up about 30% of the responsibilities, including accessing data and generating reports. The remaining 10% of the duties involve maintaining departmental files, distributing mail, assisting other departments, and supporting special community events as needed. The position requires a high level of confidentiality and the ability to manage multiple tasks efficiently while dealing with the public and other city departments. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work under moderate stress while maintaining a professional demeanor.