2025 Summer School - ESY - Elementary Secretary at SITE: TBD - Preschool/Elementary SDC - IN HOUSE - Open to MVUSD Classified Permanent & Classified Substitute Employees

California Department of Education - Murrieta, CA

Full-time - Entry Level

Murrieta, CA

Administration of Human Resource Programs

About the position

The Elementary School Secretary assists the principal in the administration of an elementary school by performing a variety of complex and responsible secretarial and routine administrative support functions. This role coordinates the workflow and activities processed through the school's central office and serves as the school office manager. The secretary acts as a resource person to teachers, students, parents, and the general public regarding general and specific information on the policies, procedures, and activities of the assigned school site.

Responsibilities

• Acts as secretary to an elementary school principal and other school administrators.
• Performs a wide variety of complex and responsible secretarial duties.
• Compiles and maintains records and files.
• Compiles reports, handbooks, and special projects from a variety of sources.
• Coordinates and prioritizes the office staff, activities, and operation of a school office.
• Distributes materials and information to teachers, students, and other staff members.
• Independently composes correspondence on a wide range of subjects.
• Maintains confidential files and appointment schedule for assigned principal.
• Prepares or oversees preparation of records and reports related to payroll for school employees.
• Receives, relays, and appropriately disposes of information and material of a sensitive and confidential nature.
• Types and maintains a heavy volume of complex and confidential reports.
• Performs other related duties as assigned.

Requirements

• Knowledge of correct English usage, spelling, grammar, punctuation, and math.
• Knowledge of district records, reports, and procedures relating to enrollment, attendance, registration, and student records.
• Knowledge of financial record keeping methods and practices.
• Knowledge of numerical, alphabetical, and subject matter filing systems.
• Knowledge of organization and operation of a public school district administrative office.
• Ability to analyze situations and take appropriate action in procedural matters.
• Ability to communicate effectively and tactfully in both oral and written form.
• Ability to establish and maintain effective rapport with students, parents, and community members.
• Ability to operate a variety of office equipment with speed and accuracy.
• Ability to type accurately at a rate of 40 words per minute.

Nice-to-haves

• Experience in a public school district.
• Ability to read, write, and/or speak a secondary language.
• Possession of a valid California Driver's License.