24-25 SY School Office Assistant

Deming Public Schools • Deming, NM

339d • $161

About The Position

The School Office Assistant performs a variety of clerical and administrative work in support of an assigned office to provide an efficient and pleasant environment. Duties may vary by specific assignment and function of the assigned office.

Requirements

• High school diploma or GED certificate.
• Ability to perform each essential duty satisfactorily.
• Knowledge of specific duties in and functions of an assigned office.
• Knowledge of modern office procedures, equipment, and practices.
• Knowledge of filing systems and district policies and procedures.
• Basic record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Telephone techniques and etiquette.
• Computer and software operation.
• Ability to perform clerical duties such as filing, duplication, and maintaining records.
• Ability to operate a computer terminal and software programs.
• Ability to understand and follow oral and written directions.
• Ability to meet schedules and timelines.
• Ability to prepare reports, letters, and other documents.
• Ability to maintain files and records and retrieve information.
• Ability to work cooperatively with others.
• Ability to communicate effectively both orally and in writing.
• Typing speed of 45 WPM.

Responsibilities

• Answers telephones, receives visitors, and refers callers and visitors to appropriate personnel.
• Performs a variety of clerical duties such as typing, filing, and photocopying.
• Answers routine questions according to established guidelines.
• Collates, staples, and stacks materials per instructions.
• Packages completed copies for administrative and classroom use.
• Prepares new files and disposes of obsolete files.
• Maintains records, inventories, indexes, and cross-reference files.
• Sorts, classifies, and files documents and materials as directed.
• Locates and removes files upon request; places and removes material in storage.
• Orders office supplies and maintains supply inventory.
• Receives, sorts, and distributes incoming and outgoing mail.
• Receives and makes telephone calls as directed; takes and relays messages.
• Assures the timely distribution and receipt of a variety of records, reports, and bulletins as directed.
• Operates a variety of office equipment such as calculator, copier, and computer terminal.
• Makes announcements over the PA system as necessary.
• Assigns lockers and calculations to students with medical situations.
• Prepares fire drill reports and emergency codes - full accounting to administrators.
• Occasionally assists JPO and Police with requests for student information.
• Handles homework/book requests for students who are ill and follows up with appropriate teachers.
• Provides back-up assistance to the registrar, attendance, and front office secretaries as well as assisting administrators.
• Distributes student and staff parking stickers.
• Performs related duties as assigned.

Benefits

• Equal opportunity employer
• Reasonable accommodations for individuals with disabilities

What This Job Offers

• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees