38,000-40,000 Construction Project Coordinator with great benefits

Unclassified - Irvine, CA

Full-time

Irvine, CA

About the position

The position of Project Coordinator is crucial for providing administrative support and leadership to both the onsite construction team and the in-office support personnel. The primary goal is to ensure that projects are completed on time and within budget, leading to satisfied clients and a motivated construction team. The Project Coordinator will be responsible for various administrative tasks that facilitate smooth project execution, including maintaining job logs, setting up job files, and processing necessary documentation. This role requires a proactive approach to problem-solving and effective communication with various stakeholders, including owners, subcontractors, and designers. The Project Coordinator will also play a key role in marketing the company to the local community and ensuring compliance with project requirements.

Responsibilities

• Set up, maintain and update weekly all job logs
• Set up job files (1 set for Field if they require, 1 set for Office)
• Create project information for pre-lim
• Order Insurance Certificate
• Order Builders Risk Insurance, when needed (or send letter to Owner requesting a copy)
• Prepare notes for Start-Up Meeting and take notes during the meeting
• Submit Prelim Information Sheet
• Process Subcontracts, submit for approval, log and email
• Track, log and distribute transmittals, RFIs, PCOs, OCOs, COs, contracts and subcontracts by owner and issue Sub Change orders
• Log Submittals - Incoming & Outgoing, make copies
• Track paperwork - Contracts, Insurance Certificates, Licenses, etc. (Log and File)
• Filing - Collect Weekly Reports from Field, log and distribute
• Log incoming correspondence and send emails/calls to Subs for insufficient insurance or requirements not fulfilled
• Generate letters for closeout and collect all closeout material, log information received
• Send Bulletins repeatedly to Subcontractors not complying and put Manuals together to send to architect for approval
• Sort and file incoming Field Files at the end of the project
• Prepare files for the field (moving files to interim files)
• Process incoming mail and distribute to PM, Field, Accounting
• Collect, compile and distribute job closeout information
• Print reports for PM for meetings and print meeting minutes and addenda for start up, close out and owners meetings
• Stay updated on schedule and foresee upcoming tasks to be prepared
• Perform any other duties assigned by Manager
• Support the company’s environment that fosters teamwork and customer excellence
• Collect, review, track & log certified payroll if project requires

Requirements

• Minimum 3 years experience as a Project Coordinator in the commercial construction industry
• Computer literate: Fluent in Excel, Word and Outlook programs
• Possess good interpersonal skills
• Ability to communicate both orally and in writing
• Demonstrated abilities as a creative, proactive problem solver
• Detail-oriented person
• Hands-on style of management
• Desire to advance within the company