38,000-40,000 Construction Project Coordinator with great benefits

Unclassified - Irvine, CA

Full-time - Mid Level

Irvine, CA

About the position

The Project Coordinator will provide administrative support and leadership for the onsite construction team and in-office support personnel, ensuring projects are completed on time and within budget. This role is crucial for maintaining client satisfaction and fostering a positive environment for the construction team. The coordinator will also be responsible for marketing the company to various stakeholders, including owners, subcontractors, designers, and the local community.

Responsibilities

• Set up, maintain and update weekly all job logs
• Set up job files for Field and Office
• Create project information for pre-lim
• Order Insurance Certificate
• Order Builders Risk Insurance when needed
• Prepare notes for Start-Up Meeting and take notes during the meeting
• Submit Prelim Information Sheet
• Process Subcontracts, submit for approval, log and email
• Track, log and distribute transmittals, RFIs, PCOs, OCOs, COs, contracts and subcontracts by owner and issue Sub Change orders
• Log incoming and outgoing submittals and make copies
• Track paperwork including contracts, insurance certificates, licenses, etc.
• Collect weekly reports from the field, log and distribute
• Log incoming correspondence and send emails or calls to subs for insufficient insurance or requirements not fulfilled
• Generate letters for closeout and collect all closeout material
• Sort and file incoming field files at the end of the project
• Prepare files for the field and process incoming mail
• Collect, compile and distribute job closeout information
• Print reports for PM for meetings and print meeting minutes and addenda for various meetings
• Stay updated on schedule and foresee upcoming tasks
• Perform any other duties assigned by Manager
• Support the company’s environment that fosters teamwork and customer excellence
• Collect, review, track & log certified payroll if project requires

Requirements

• Minimum 3 years experience as a Project Coordinator in the commercial construction industry
• Computer literate: Fluent in Excel, Word, and Outlook programs
• Possess good interpersonal skills
• Ability to communicate both orally and in writing
• Demonstrated abilities as a creative, proactive problem solver
• Detail-oriented person
• Hands-on style of management
• Desire to advance within the company