72036724R10012: FSN-08 Administrative Assistant (Executive Assistant)

IAP Worldwide Services - Washington, DC

Full-time - Entry Level

Washington, DC

Fishing, Hunting and Trapping

About the position

The FSN-08 Administrative Assistant (Executive Assistant) position at USAID/Nepal is designed to provide comprehensive administrative support to senior management and ensure the smooth operation of the office. The role involves managing schedules, coordinating meetings, and handling correspondence, which are critical to the effective functioning of the organization. The Administrative Assistant will be responsible for maintaining organized records, preparing reports, and assisting in the preparation of presentations and other documents as needed. This position requires a proactive approach to problem-solving and the ability to work independently while also being a team player. In addition to traditional administrative duties, the Executive Assistant will play a key role in facilitating communication between various departments and external stakeholders. This includes liaising with other government agencies, NGOs, and community organizations to ensure that all parties are informed and engaged in relevant initiatives. The role may also involve supporting special projects and initiatives that align with USAID's mission in Nepal, requiring flexibility and adaptability to changing priorities. USAID/Nepal is committed to fostering a diverse and inclusive work environment. The organization values the unique perspectives and experiences that each employee brings to the table, and the Administrative Assistant will be expected to contribute to this culture of inclusion. The position offers an opportunity to engage with a wide range of stakeholders and to be part of a team that is dedicated to making a positive impact in the community.

Responsibilities

• Provide comprehensive administrative support to senior management.
• Manage schedules and coordinate meetings for executives.
• Handle correspondence and maintain organized records.
• Prepare reports and assist in the preparation of presentations and documents.
• Facilitate communication between departments and external stakeholders.
• Support special projects and initiatives aligned with USAID's mission.

Requirements

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and other relevant software.
• Experience in managing schedules and coordinating meetings.

Nice-to-haves

• Familiarity with USAID or similar organizations.
• Knowledge of local government and NGO operations in Nepal.
• Experience in project management or support.

Benefits

• Competitive salary under the Local Compensation Plan.
• Opportunities for professional development and training.
• A diverse and inclusive work environment.