Unclassified

$50,000 - $65,000/Yr

American International Foods

Full-time - Entry Level

Merchant Wholesalers, Nondurable Goods

About the position

The Executive Administrative Assistant to the CEO plays a crucial role in supporting the CEO and ensuring the smooth operation of the organization. This position involves managing communications, scheduling, and various administrative tasks to help the CEO focus on strategic initiatives. The ideal candidate will be proactive, detail-oriented, and capable of working independently while maintaining a high level of professionalism.

Responsibilities

• Serve as the primary point of contact between the CEO and internal/external clients.
• Conserve the CEO's time by managing correspondence, drafting documents, and initiating communications.
• Assist the CEO by reviewing and prioritizing incoming emails.
• Book travel arrangements for the CEO and Sales Representatives.
• Manage the CEO's calendar and schedule meetings.
• Document and distribute meeting minutes.
• Develop and maintain an efficient documentation and filing system.
• Produce professional reports, presentations, and briefs using Microsoft Office applications.
• Monitor office supplies and research advantageous deals or suppliers.
• Manage the organization of the SOP binder and conduct annual audits.
• Print, organize, and compile Sales-related training binders.
• Assist with invoice matching and other duties as assigned.

Requirements

• 5 years of related work experience as an administrative assistant.
• Bachelor's Degree in Agribusiness, Business Administration, Professional Selling, or a related field preferred.
• Willingness to take phone calls during non-business hours from the CEO or important stakeholders.
• Excellent verbal and written communication skills.
• Team spirit and motivation for problem-solving.
• Ability to multi-task effectively.

Nice-to-haves

• 2 years of working experience with C-suite executives preferred.
• Exceptional interpersonal skills and professional demeanor.
• Excellent organizational and time management skills, especially within complex projects.
• Ability to prioritize work and meet shifting deadlines.
• Self-motivated with a proactive approach to tasks.
• Critical thinking and excellent problem-solving skills.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance