Unclassified

City of Henderson - Henderson, NC

Full-time - Entry Level

Henderson, NC

Executive, Legislative, and Other General Government Support

About the position

The Executive Assistant to the Police Department in Henderson, NC, provides comprehensive administrative support, secretarial tasks, and records processing. This role requires independent handling of various activities, including information processing, fiscal controls, and office management, while maintaining confidentiality and discretion in sensitive matters. The position involves significant interaction with the public and requires a thorough understanding of departmental rules and regulations.

Responsibilities

• Secures information via telephone or personal contact and handles inquiries independently.
• Handles confidential or sensitive information appropriately, including verbal or written reports on complex issues.
• Processes timesheets and manages accounting and budgetary actions, including ordering supplies.
• Acts as a liaison with purchasing and finance operations, approving bills for payment and recommending equipment upgrades.
• Serves as secretary to boards by developing agendas, making meeting arrangements, and transcribing minutes.
• Interprets rules, regulations, and information related to the organization's activities.
• Operates a computer to generate correspondence, statistics, minutes, and reports, ensuring compliance with grammar and spelling.
• May serve as office manager or lead worker, coordinating work assignments and training for other staff.
• Reviews and verifies records and reports for accuracy, processes payroll documents, and maintains filing systems.
• Identifies potential inconsistencies in records and resolves issues with staff and external personnel.

Requirements

• Graduation from business school and 2 years of administrative support, secretarial, clerical, or office management experience.
• Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Thorough knowledge of office practices and procedures.
• Considerable knowledge of sophisticated computer technology and data management.
• Ability to communicate tactfully and courteously with customers and citizens.
• Ability to organize, prioritize, and manage assigned work effectively.
• Ability to maintain effective relationships with supervisors, employees, and the public.

Nice-to-haves

• Experience in a public sector environment.
• Familiarity with city functions and related policies.

Benefits

• Health insurance coverage.
• Paid holidays.
• Retirement savings plan (401k).